Make a priority list from the beginning to the end; are speakers more important than activities? Is the setting going to have an impact on the people attending and their discussion?
Have in mind the people you are trying to reach. Prepare the right topics with the right speakers, to guarantee you are linking with the right audience. A communication’s plan is essential for everyone involved so you can put the focus of the conference back to the direction of its people.
Get the word out and about early, and give people something to talk about and plan for. If you start late, don’t expect large numbers.
The more advertisement you build through word of mouth the better direction you have to bring in large numbers.
Your events success will rely a lot on the right conference center, so before entering into a contractual agreement everything from the layout of the room to the location of the bathroom should be checked.
It is essential you meet the needs of your organisation and the people attending – after all if your guests are uncomfortable throughout the day, it will create a negative impact on your conferences perspective and outcome.
The location is major for everyone, so ensure your conference is in an appropriate spot, at the right time of the year. Ensuring this, you will meet the needs of everyone involved and draw more attention on the big day.
Always, always have a plan B for every step of the way. Big events can mean setbacks, so you must be prepared for the unexpected, since you never know what can happen. A speaker may drop out last minute or perhaps there maybe a mix-up with the catering.
Never forget, not everything is in your control. Planning a conference can be stressful, but if you do it right, it can be a lot of fun. Remember to enjoy yourself while planning and promoting this event.
The more excited the coordinator is, the more likely it is people will come. If you do it with a smile on your face, everyone can tell that this will be the best event yet!
